BEECH PARISH COUNCIL
Clerk
to the Council: Mrs Sheron Gillard
Telephone
01420 568145 E-Mail: Beechpc@gillardhome.plus.com
1
February 2010
Dear Councillor
Your attendance is requested at the Beech Parish
Council meeting to be held in the Village Hall on
Monday, 8 February 2010 at 7.30 pm (preceded by Public
Question Time at 7.15 pm).
Sheron Gillard
______________________________________________________________________________________
AGENDA
1. Apologies
for Absence.
2. Minutes
of Previous Meetings
a) To confirm the Minutes of council
meeting held on 18 January 2010 (copy enclosed)
b) To approve amendment to Minutes of
Council meeting held on 16 November 2009 (payments
incorrectly recorded in Minutes although cheque payments made
were correct against invoices)
3. Declarations
of Interest
Councillors are reminded of
their responsibility to declare any personal or prejudicial interest which they
may have
in any
item of business on the agenda no later than when that item is reached, and in
the case of a prejudicial interest
(subject
to certain provisions in the Local Authorities (Model Code of Conduct) England
Order 2007) to leave the
meeting
prior to discussion and voting on the item.
4. Public
Participation
An
opportunity for members of the public and any Councillors with prejudicial
interests to a) make
representations,
b) answer questions or c) give evidence to Council relating to items on this Agenda.
5. Report of District Councillor
6. Report of County Councillor
7. Reports from Advisory Panels and Items
for Referral
I) Finance & General Purposes Panel
II) Development
and Planning Advisory Panel:
a) To consider any new applications (includes those listed below and any
received from EHDC since
Agenda
was published requiring comment prior to Council’s next meeting). Available to view at
i) 51068/001
86 Wellhouse Road Retention of double garage to habitable
space
b) Previous applications – EHDC Decisions as
received at date of meeting.
III) Highways
and Footpaths Advisory Panel report, including:
a) Traffic
Calming Update (if available)
IV) Community and Environment Advisory
Panel:
a) Terrorism Presentation – to consider arranging
convenient date.
9. Report from Hampshire ALC and
Representatives
10. Annual
Parish Meeting – 15 March 2010 at 7.00 pm
To be followed by Council’s regular
monthly meeting.
11. Finance
I) Annual Risk Assessment –
Council to consider whether all risks have been identified and are
adequately covered (see attached)
II) Internal Controls – Council to review
Procedures and their effectiveness
III) Payments to be Authorised (if approved)
a) Clerk’s Net Salary,
Allowance & Administration Expenditure (February 2010) TBA
b) HCC - Pension Contributions (February 2010) TBA
c) Mr E Neish – Chairman’s Allowance re:
internal audit £26.48
12. Correspondence
EHDC – Nuisance Vehicles (previously circulated to Cllrs)
HCC – Hampshire Countryside Service
Newsletter
Community First – Recruitment to Board of
Trustees, including Chairman and Treasurer
13. Meeting Dates
To
confirm the date of the next scheduled Council meeting as Monday, 15
March 2010 immediately
following
the Annual Parish Meeting which starts at 7.00 pm.
14. Close
of Meeting.