1. Apologies for
Absence.
2. Minutes of the meeting
held on 8 February 2010
3. Declarations of
Interest
Councillors are reminded of
their responsibility to declare any personal or prejudicial interest which they
may have in any item of business on the agenda no later than when that item is
reached, and in the case of a prejudicial interest (subject to certain
provisions in the Local Authorities (Model Code of Conduct) England Order 2007)
to leave the meeting prior to discussion and voting on the item.
4. Public
Participation
An opportunity
for members of the public and any Councillors with
prejudicial interests to a) make
representations,
b) answer questions or c) give evidence to Council relating to items on this Agenda.
5. Reports from Advisory Panels and Items
for Referral
I) Finance & General Policy Panel
Councillors to be appointed
to panel and to arrange meeting to consider matters including:
a) review of Annual
Accounts for 2009-10
b) review of Standing
Orders and Financial Regulations (Clerk has begun preparatory work for
discussion
with Peter May, Councillor responsible for Council’s
Internal Controls)
II) Development
and Planning Advisory Panel:
a) To consider new applications (includes those listed below and any
received from EHDC since
Agenda
was published requiring comment prior to Council’s next meeting). Available to view at
i) 52230 The Coppice, 184 Medstead
Road Single
storey extension to side, porches to front and rear.
b) Previous applications – EHDC Decisions.
III) Highways
and Footpaths Advisory Panel report, including:
a) SLR Parish Partnership – update
and report
b) HCC – Letter from Leader regarding provision of
Grit bins – to identify potential new sites
IV) Community and Environment Advisory
Panel report:
a) Terrorism Awareness Presentation – arranged
for Monday, 19 July before Council meeting.
To
consider and agree start time.
b) East Hampshire Road Safety Council – Councillors to consider appointing a representative to this
Committee.
6. Parish Plan
a) Grant
monies obtained from HCC to be held by Council until Parish Plan Committee has
been
established and opened own bank account.
b) First meeting of Steering Group to be
held on Monday, 22 March 2010.
7. Village Hall
To report successful
bid by VH committee to use Developers’ Contributions for external works to
village hall and green.
8. Hampshire
Rural Forum
To nominate and
approve attendance of Councillor/s at the HRF Annual
Conference entitled ‘Rural Life in
the Next
Decade’ to be held on Tuesday, 20 April at Sparsholt
College from 9.30 – 4.00 pm at a cost of
£7.50 per
delegate.
9. Training
a) Cllrs Anne
Burridge, Peter May, Ed Neish, David Woodroofe and Gill Young and Clerk to
attend
EHDC
training on Planning on Tuesday, 30 March in Alton at 6.30 pm.
b) To
approve Clerk’s and Councillor attendance
at Hampshire ALC Governance and Accountability
Training
on Friday, 19 March at a cost of £10.00/delegate.
c) To
approve attendance of Cllr Peter May on Hampshire
ALC’s Chairmanship training on 18 June at
Eastleigh at cost of £25.
10. Report from Hampshire ALC and Representatives
a) Report
of recent District Association meeting
b) Annual
Survey of Councils (including questions relating to withdrawal from NALC)
11. Finance
I) To
confirm appointment of Mrs Sandie
Fisher as Internal Auditor for 2009-10 Annual Accounts
II) To request Councillor
Peter May to carry out further Internal Controls check at year-end.
III) Local Council Review Publication – to
agree number of copies required.
IV) Grant Request: Community First East
Hampshire for ‘Culture in the Park’ event at Queen Elizabeth
Country
Park on 4 July (details attached)
V) Payments to be Authorised (if approved)
a) Clerk’s
Net Salary, Allowance & Administration Expenditure (Mar 2010) TBA
b) HCC - Pension Contributions (Mar 2010) TBA
c) HMRC – Tax payments Jan-Mar 10 inclusive TBA
d) Beech Village Hall – hall hire Jan-Mar
inclusive £45.00
e) HCC – attendance at HRF Annual Conference
@ £7.50/delegate
f) Community First East Hampshire – Grant
(if approved above)
For
payment after 1 April 2010 (upon receipt of invoice):
g) Hampshire Association of Local Councils –
Annual Affiliation Fees 10-11 £183.00
11. Correspondence
Proposed Closures of South West Trains Station Ticket Offices Public
Consultation exercise
Local
Council Review – Spring 2010
12. Meeting Dates
To confirm the date of the next
Council meeting as Monday, 19 April 2010.
13. Close of Meeting.