Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 14 FEBRUARY 2011

 

 

        PRESENT: 

                                                 

                   Councillor Anne Burridge

                   Councillor Ian Gibson

                   Councillor C Bryan Harrison                                        

       Councillor Peter May (Vice-Chairman)

       Councillor Edward Neish (Chairman)                                    

       Councillor David Woodroofe                                                                             

       Mrs Sheron Gillard – Clerk to the Council                             

 

 

 

10.90  APOLOGIES FOR ABSENCE

           Apologies were received and accepted from Cllr Gill Young (unwell).

 

10.91  CONFIRMATION OF MINUTES

  The Minutes of the Council meeting held on 17 January 2011, copies of which had previously been

  circulated, were confirmed.  Chairman Edward Neish signed them as a true record.

 

10.92  DECLARATIONS OF INTEREST

           Three Councillors declared interests in planning application 24865/002 as follows:

           i)      Cllr Ian Gibson declared a Personal and Prejudicial Interest, his interest being that his company is providing                   

                   design services to the applicants.  Cllr Gibson took no part in the Council’s discussion or decision on this matter.

           ii)     Cllr David Woodroofe declared a Personal Interest, his interest being that he is an immediate neighbour of

                   the applicants.  Cllr Woodroofe took no part in the discussion or decision on this matter.

           iii)    Cllr Bryan Harrison declared a Personal Interest, his interest being that the applicants are personal friends.

                   Cllr Harrison took no part in the discussion or decision on this matter.

 

10.93  REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)   Development & Planning Advisory Panel

                 a)         The Council considered eight applications.  Proposed, Seconded and RESOLVED that the comments of the

                             Council be forwarded to EHDC as follows:

                      i)          37851/012  Donkey Well, 61 Wellhouse Road   Renewal extant permission 37851/010 – Detached dwelling

                                                                            with associated access and parking.                     NO OBJECTIONS

                      ii)    24885/006  28 Kings Hill   Two storey extension to rear.                                   NO OBJECTIONS

                      iii)   36189/005  The Limes, 2 Cramptons  Fell one field maple.                                NO OBJECTIONS with

                                                          comments, as follows:  Providing there are sound arboricultural reasons for removal.

                      iv)   28390/009  116 Medstead Road   Two detached dwellings (revised design to dwellings permitted

                                                         under 28390/006 and 28390/007.                                          NO OBJECTIONS with

                                                                            comments, as follows:  Existing and proposed levels are insufficient to adequately

                                                                            assess possible flooding risk.

                      v)    31814/010  Wyards Farm   New oak framed outbuilding for garden storage/workshop and

                                                garaging with ancillary staff accommodation above after demolition of

                                                existing outbuilding.                                                                         NO OBJECTIONS

                      vi)   31814/011  Wyards Farm   Demolition of outbuilding.                                        NO OBJECTIONS

                      vii)  28390/011  116 Medstead Road   Fell one acer.                                                  OBJECT for following

                                                                   reason:  Arboricultural report recommends removal of ivy but does not support removal. 

                                                                   Additional comment: BPC are increasingly concerned about the loss of vegetation through

                                                                   clearance on this site and would recommend that the applicant should be asked to submit

                                                                   a method statement demonstrating that the retaining structures, on this steeply sloping site,

                                                                   and the Works to dispose of all surface water within the site can be implemented without

                                                                   damage to any of the retained vegetation to avoid risks of flooding to the proposed development

                                                                   and the adjoining properties. 

                      viii) 24865/002  67 Medstead Road   Timber shed and log store to front.                   NO OBJECTIONS

                    b)      Previous applications – EHDC Decision NOTED:

                      i)     36880/002 31 Snode Hill   Fell one chestnut and two European larch, prune 5 Scots pine and 2

                                                         European larch                                                                       CONSENT

                      ii)    21044/004  Bramblegate, 49 Wellhouse Road   Increase in roof height to create additional bedroom                                                                                                                                                                                                                                              PERMITTED                                             

                      iii)   20795/0006   Treetops, 47 Wellhouse Road   Increase in roof height to create first floor, two storey extension to front                                                                                     

                                                          forming garage with habitable roof space following demolition of existing garage.          

                                                                                                                                                         PERMITTED

 

                 c)    Local Planning Application Requirements

                      Following consultation (to which Beech Parish Council responded in depth) EHDC had adopted the above document

                      which sets out the information required to support a valid planning application. 

                      Following recent planning decisions from EHDC, Cllrs were concerned that these rules were not being

                      applied universally, since material information had been missing from certain applications considered in

                      the past few weeks.  They expressed surprise at the dearth of information on many applications and the

                      precedence set by the use of a planning decision too old to be included on website (and which pre-dated

                      the establishment of Beech Parish Council by approximately 20 years) details of which had not been

                      provided in the application.  Having concerns for future applications and the amount of weight given to

                      Parish Council comments, Clerk to write to the Head of Planning at EHDC expressing these concerns and

                      requesting clarification of their procedures. 

 

           III) Highways and Footpaths Advisory Panel:

                 a)  East Hants Highways HAT meeting

                      To be held in Petersfield Library on Tuesday, 29 March at 10.00 am.  Council approved attendance of Cllr Bryan Harrison,

                      subject to items on the agenda (to be issued 7 days before meeting) being of relevance to Beech.

                 b)  SLRs – Draft Partnership Agreement

                      This had been drawn up by Medstead Parish Clerk and would be circulated to all Councillors for their comments.

 

            IV)Community and Environment Advisory Panel:

                 a)         A presentation by the Community Responders to be arranged for after election and Annual Council Meeting.

 

10.94  EAST HAMPSHIRE LOCAL DEVELOPMENT FRAMEWORK

           Councillors had considered the draft Green Infrastructure Strategy document and had no comments to forward to

           EHDC.

 

10.95  PARISH PLAN

            With the assistance of Linda Munday, EHDC ‘s Community Planning Co-ordinator, all previously interested

            parties had been invited to a meeting on Tuesday, 22 March at 7.30 pm to discuss ideas for progressing the Plan

            since without a Parish Plan, the village would struggle to gain support from District and County for any future projects.

 

10.96  BROADBAND FOR BEECH         

           All considered that the production of a Parish Plan, highlighting the need for effective broadband throughout the

           village, would be the most effective route for progressing these requirements.

 

10.97  Report from HAMPSHIRE ALC and REPRESENTATIVES

           The next meeting of the District Association would be held on Wednesday, 9 March at Liss Village Hall at

           7.30 pm and would be attended by Cllrs Gill Young and Peter May.

                                                                                     

10.98  ROYAL WEDDING APRIL 2011/QUEEN’S DIAMOND JUBILEE 2012

           The Council considered various options for marking the Royal Wedding in the village and would liaise with the           

           Village Hall on how to do this and the costs involved before making a final decision.  Any decisions regarding

           the Queen’s Diamond Jubilee would be left to the newly elected council but might include tree planting and/or a         

           commemorative coin for the children of the parish.

 

10.99  ANNUAL PARISH MEETING

           To be held on Monday, 21 March at 7.00 pm in the Lounge Bar of the Village hall immediately followed by March

           Council Meeting, after which local refreshments would be served. 

 

10.100 COUNCIL ELECTIONS      

           Clerk had circulated nomination packs to all Councillors.  Completed forms need to be submitted to EHDC

           between 25 March and noon on 4 April.

 

10.101 FINANCE

            I)  Annual Accounts 2010-11

                 a)  Clerk reported that Mr Frank Silcock had carried out an Interim Internal Audit on 27 January.  He would provide

                      Council with full report after completion of year-end audit in April.

     b)  Annual Risk Assessment – RESOLVED: That the Council, having undertaken a Risk Assessment exercise, is

          satisfied that all identifiable risks are adequately covered, as per attached schedule.

     c)  Internal controls – RESOLVED: That the Council, having reviewed its system of internal control, is satisfied that

          its procedures are adequate and effective in preventing and detecting fraud and corruption.

            II) Payments authorised:      

                 Proposed Ian Gibson and Seconded by Anne Burridge

                 RESOLVED:    a)    Clerk’s Net Salary, Allowance & Admin Expenditure (Feb 11)         £580.07

                                         b)    HCC – Pension Contributions (Jan 2011)                                           £115.31

                                         c)    The Journal of Local Planning                                                             £50.00

 

10.102 CORRESPONDENCE – The following were formally received and NOTED:

                    HCC – Planning for Minerals and Waste in Hampshire – January 2011 Update

                   Report of Hampshire Fire and Policing Budget events 13.01.11

                   NALC – Localism Bill Policy and Parliamentary Briefing

                                                                                              

10.89   NEXT MEETING

            Confirmed that the next scheduled meeting of the Council would be held in the Lounge Bar of the Village Hall             on Monday, 21 March 2011 immediately following the Annual Parish

            Meeting at 7.00 pm.  Local refreshments would be served after the Council meeting.  Time would be made available for Public Question Time and Participation.

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 8.56 pm.

 

                                                                  

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 21 March 2011