Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 19 FEBRUARY 2007

 

 

        PRESENT:                                                                    

Councillor John Henderson (Chair)                               

Councillor Ian Gibson

Councillor Jenny Paterson

Mrs Sheron Gillard – Clerk to the Council                     

 

 

06.76   APOLOGIES FOR ABSENCE

  Apologies were received from Edward Neish (family holiday), June May (family holiday) and Norman Miles

  (unwell).

 

06.77   CONFIRMATION OF MINUTES

  The Minutes of the Council meeting held on 20 November 2006, copies of which had previously been circulated,

  were confirmed.  Chairman John Henderson signed them as a true record.

 

06.78   REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)   Development & Planning Advisory Panel

a)   One applications had been considered: Proposed, Seconded and RESOLVED: That Council’s

            comments be confirmed as follows:

                        i)   F30797/014/FUL   Rear of 10 Kings Hill   Two dwellings following demolition of units

                             Subsequent to a site meeting by EHDC’s NE Planning Committee on 2 February 2007,

                             BPC’s Planning Panel had made the following additional comments:

                            

                                             Following the site meeting held on 2nd February Beech Parish council accepts EHDC assessment

                                  that the site has the benefit of 3 residential units (the bungalow and two timber clad buildings

                                  subject to the granted Certificates of lawfulness as dwellings). In order to achieve the benefit to

                                  the amenity in general resulting from the removal of the unsightly former agricultural buildings

                                  we are furthermore prepared to accept:

A.      The repositioning of the units on the site (though we would prefer that unit 1 be located lower down on the site adjacent to the proposed position of unit 2.

B.      The increase in proposed floor area by marginally in excess of 50% as proposed.

Therefore Beech Parish Council proposes No objection to the application subject to the following conditions being imposed:

1.       With the exception of the Bungalow and Stables all other buildings to be removed from site edged red and adjoining land edged blue on the site plan.

2.       The residential curtilage to be restricted to the site area edged red.  All other land in the control of the applicant edged blue to be either retained as or reinstated to agricultural land only (to include equestrian grazing) on the understanding that the existing stables as shown to be retained.

3.       Adequate measures to be implemented to prevent surface water runoff from the site onto Kings Hill, Beech or onto adjoining properties.

                 b)    Previous Applications: EHDC Decisions NOTED:

                             i)   F28624/002/FUL   Lyndale, 50 Wellhouse Road   Single storey extension to rear, glazed roof to

                                                                   front entrance, chimney to side and double garage to front with room

                                                                   over and dormers (after demolition of existing garage and stone chimney

                                                              and balcony to front)                           PERMITTED

     ii)  F39779/001/TPO   Snode Hill House, 19 Snode Hill

                                           Fell one oak tree                                                    REFUSED

 

                                                                                                         Minutes February 2007 continued……page 2 of 3

 

 

 

 

                             iii)  F32501/003/FUL   7 Medstead Road   Change of use of grazing land to enclosed riding arena

                                                                                                                                               PERMITTED

                                  Clerk to query Conditions 4 & 6 which seemed contradictory.

 

c)      EHDC Planning Services Changes

Council felt that EHDC’s proposals for all planning applications to be provided electronically to Councils were being brought in too quickly and did not take account of those who do not have, or choose not to have, access to the internet.  All Councillors considered it preferable to have hard copies of a readable size, both for their own use, for public inspection and during debate.  Therefore, in response to a second letter received from EHDC offering assistance with this change, Council to request EHDC to provide Beech Parish Council with an A3 inkjet printer and suggest they run local training sessions for Councils on how to use the internet and specifically the EHDC Planning website.

 

            III)   Highways and Footpaths Advisory Panel

a)   Clerk reported that whilst a member of Hampshire Highways would be willing to meet with Councillors

on site to discuss problems with surface water, they would not have any viable solutions to offer.

Clerk was advised that ditch clearance would be carried out in the summer as well as surface

dressing of Medstead Road and King’s Hill.  The white lining would also be renewed.

                        Councillor Ian Gibson reported that the gullies at junction with Basingstoke Road are blocked and

                        causing dangerous water accumulation on this busy road.  Clerk to request gully clearance.

b)   HCC Countryside Access Plan for Hampshire – Councillors Ian Gibson and Jenny Paterson completed

         survey document.

 

            IV)   Community and Environment Advisory Panel

a)   HCC - Improving Accessibility in Hampshire – no Councillors available to attend conference on 21

         March.       

b) Transport Representative – Clerk to request job specification and consider relevance to Beech.

 

06.79    STANDING ORDERS & FINANCIAL REGULATIONS

            Council adopted and Chairman signed revised Standing Orders and Financial Regulations as approved at

            January meeting.

 

06.80    CODE OF CONDUCT

            Chairman John Henderson provided Councillors with a copy of response submitted by EHDC’s Standards

            Committee to consultation document from the Department of Communities and Local Government.  Beech

            Parish Council to write to DCLG fully supporting the views of EHDC’s Standards Committee.

 

06.81    ANNUAL PARISH MEETING      

        a)  Format – Community Police Officer Lucy Ryan and County Councillor Mark Kemp-Gee to be invited to

             attend.   This to be advertised as widely as possible.

        b)  Chairman John Henderson to produce Annual Report for presentation at meeting and inclusion in next Beech

             Newsletter.

 

06.82    PARISH COUNCIL ELECTIONS

            To be fully advertised at APM.  Clerk hoping to have information packs for potential new councillors,  provided

            by NALC, available at APM.

 

06.83    BEECH VILLAGE HALL

            Chairman Peter Cox had reported that social events since the New Year had been well supported and had been

            delighted that over 60 people had attended the first monthly social evening held on Friday, 26 January.

 

 

 

 

                                                                                                         Minutes February 2007 continued… page 3 of 3

 

 

 

 

06.84    FINANCE

            a)  Annual Accounts 2005-06 – Clerk reported that the external audit had been satisfactorily completed.

                 The required notices had been posted.

            b)  Annual Risk Assessment: RESOLVED: That the Council, having undertaken a Risk Assessment exercise,

                 is satisfied that all identifiable risks are adequately covered, as per attached schedule.

            c)  Payments authorised:        

                 Proposed John Henderson, Seconded Ian Gibson

                 RESOLVED:    i)     Mrs Sheron Gillard: Clerk’s Net Salary, Allowance and Administration

                                                Expenses (February 2007)                                                                   £403.72

                                         ii)     HCC - Pension Payments (contributions for February 2007)                    £79.52

                                         iii)    Audit Commission – audit of accounts 2005-06                                     £141.50

                

06.85    REPORT OF HAPTC REPRESENTATIVES

            The next Executive meeting at HAPTC would discuss possibility of opting out of NALC and the creation of a

            national database of Councils.  Clerk to report Council’s comments to Councillor Miles for presentation at

            that meeting.

 

06.86    CORRESPONDENCE

            The following items were formally received:-

                   HCC – East Hampshire Transport Forum

                   East Hampshire Business News

                   Hampshire Playing Fields Association Newsletter

                   HAPTC/Calor Gas – Village of the Year

                   SEERA – Update on South East Plan (no. 11)

                   HAPTC – Consultation – Draft Freedom of Information & Data Protection Regulations 2007

                   HAPTC – Certificates of Attendance

                   

06.87  NEXT MEETINGS

a)       Confirmed that the next meeting of the Council would be held in the Village Hall on Monday, 19 March

2007 at 7.30pm preceded by Parishioners’ Question Time at 7.15 pm.

          b)       Annual Parish Meeting – Monday, 26 March 2007 at 7.30 pm. 

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 8.50 pm.

 

 

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 19 March 2007