Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 17 JANUARY 2011

 

 

        PRESENT: 

                                                 

                   Councillor Anne Burridge

                   Councillor Ian Gibson

                   Councillor C Bryan Harrison                                        

       Councillor Peter May (Vice-Chairman)

       Councillor Edward Neish (Chairman)                                    

       Councillor David Woodroofe

       Councillor Gill Young                                                                                        

       Mrs Sheron Gillard – Clerk to the Council                             

 

 

 

10.77  APOLOGIES FOR ABSENCE

           There were no apologies for absence.

 

10.78  CONFIRMATION OF MINUTES

  The Minutes of the Council meeting held on 13 December 2010, copies of which had previously been

  circulated, were confirmed.  Chairman Edward Neish signed them as a true record.

 

10.79  DECLARATIONS OF INTEREST

           Cllr Ian Gibson declared a Prejudicial Interest in planning application 53087, 26 King’s Hill his interest being           

           that the applicants’ architect was his immediate neighbour with whom he has worked professional for many years. 

           Cllr Gibson took no part in the Council’s discussion or decision on this matter.

 

10.80  PUBLIC PARTICIPATION  

           Three letters of objection to planning application 20795/006  Treetops, 47 Wellhouse Road had been received by       Council and circulated to all Councillors.

 

10.81  REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)   Development & Planning Advisory Panel

                 a)         The Council considered two applications.  Proposed, Seconded and RESOLVED that the comments of        the Council be forwarded to EHDC as follows:

                      i)     53087  26 King’s Hill    Two storey extension to side, pitched roofs to dormer windows, porch to

                                                                   front and detached garage to front.   NO OBJECTION with following comment:

                                                                   Council request that consideration be given to the adequate provision for the disposal of surface water on site to avoid discharge onto highway.

                      ii)    20795/0006   Treetops, 47 Wellhouse Road   Increase in roof height to create first floor, two storey extension to front forming garage with habitable roof space following                                                                                         demolition of existing garage.             OBJECT for the following reasons:

                                                                   Insufficient information given to allow application proper consideration:

                                                                   1.       The site plan gives no indication of absolute or relative levels on what is a sloping site.  The applicant should demonstrate the relationship of                                                                                             the new ridge to existing and also relative to the adjoining properties.

                                                                            See Beech Village Design Statement Design Guidelines – building forms and materials no. 6 ‘developments should be no higher than

                                                                            two-storey and not significantly higher than surrounding buildings unless, for example, the contours of the land allow for a higher, but                                                                                                 appropriately proportioned, building.’

                                                                   2.       Plans are very basic for this scale of development; there are no existing plans/elevations to allow comparison with new; no red line

                                                                            plan which does not allow for comment on overall site size; and there is no design or access statement.

                                                                   3.       There is no mention of surface water disposal.  This must be within the site and demonstrated to function adequately without overflow

                                                                            offsite onto adjoining properties or, most importantly, the public highway.

                                                                   4.       Environmental Health have drawn attention to possible landfill which may relate to the dell adjacent which is used for disposal of highway

                                                                            drainage.  Any existing highway drainage arrangements must not be adversely affected.

                                                                   Should EHDC be minded to permit this development, Beech Parish Council request that applicant be required to provide, and have approved, a Traffic

                                                                   Plan to prevent damage to, and obstruction of, the highway.                                                             

                 b)  Previous applications – EHDC Decision NOTED:

                      i)     28460/003  27 & 29 Snode Hill   Two storey and single storey extension to front and detached garage to front following demolition of two storey extension and garage.                                                                                                                                                                                                                                                                             PERMITTED

                      ii)    31814/009  Wyards Farm   New oak framed outbuilding for garden storage/workshop and garaging with ancillary staff accommodation above following demolition of existing                                                                                                                                                                                                                                          building.                 WITHDRAWN

                 c)  The Journal of Local Planning

                      Cllrs to view free copy of first edition before agreeing to an annual subscription. 

 

           III) Highways and Footpaths Advisory Panel:

                 a)  Additional grit bins had been provided by HCC in Wellhouse Road.  Clerk reported that a further bin may be made available by Highways for use on Snode Hill but is subject to

                      confirmation.  Cllr Ian Gibson to consider suitable siting.

            IV)Community and Environment Advisory Panel:

                 a)  East Hampshire Passenger Transport Forum to be held on Wednesday, 23 March 2011 – Council to request notes of the meeting.

                 b)  Mobile Library Update – to be circulated to Councillors.  New proposals would continue to provide a service to Beech (one stop at the Village Hall) but less frequently ie. once every 4

                      weeks.

 

10.82  PARISH PLAN

            Parish Council, with the assistance of  Linda Munday, EHDC ‘s Community Planning Co-ordinator, to hold meeting with Parish Plan Steering Group before end of February to progress ideas               for Plan.

 

10.83  Report from HAMPSHIRE ALC and REPRESENTATIVES

           a)   Localism Bill – the proposed amendments by Hertfordshire, Hampshire, Northampton and Suffolk County Associations were considered and supported.

           b)  December District Association meeting had been cancelled due to weather conditions.  Cllrs Gill Young and Peter May to attend next meeting on Wednesday, 9 March 2011.

 

10.84  COMMUNITY RESPONDERS      

           Presentation to be made prior to February Council meeting on Monday, 14 February 2011.  A prompt start at 7.00 pm would be required to allow sufficient time for presentation, questions and

           Council meeting.  Press release to be sent to the Alton Herald to encourage good attendance.

 

10.85  ANNUAL PARISH MEETING

           To be held on Monday, 21 March at 7.00 pm immediately followed by March Council Meeting.  It was hoped to keep the Council business to a minimum so that those attending the APM          would remain to speak with Councillors and enjoy refreshments after the Council meeting.  County Councillor Mark Kemp-Gee had confirmed his attendance.

 

10.86  COUNCIL ELECTIONS       

           The next Beech Newsletter would focus on the need for new candidates to come forward to take the seats of those current Councillors retiring.  The election of, rather than the co-option of

           Councillors, had become even more essential under new legislation.  Information regarding a Councillor’s role was available through EHDC, the County Association and Clerk.  A brief guide

           to serving as a Beech Parish Councillor to be posted on notice boards and website.   Clerk would obtain nomination packs.

 

10.87   FINANCE

            I)  Annual Accounts 2010-11

                 a)         Third quarter Receipts & Payments summary to 31 December 2010 presented to Council showing bank reconciliation NOTED as follows:

                            Current Account Balance                                          1,020.60

                            Less: Cheques drawn but not debited at 31.12.10      (260.51)

                            Deposit Bank Account Balance                                6,413.45

                            High Interest Deposit Bonds                                   40,783.92

                            Balance carried forward to 1.1.11                        £47,957.46

                

                            Councillor Anne Burridge initialled bank statements to confirm reported figures.

                   b)      Interim Internal Audit – to be carried out by Frank Silcock on 27 January 2011

            II) Payments authorised:      

                 Proposed Peter May and Seconded by Ian Gibson

                 RESOLVED:    a)    Clerk’s Net Salary, Allowance & Administration Expenditure (Jan 11) £436.25

                                         b)    HCC – Pension Contributions (Jan 2011)                                           £115.31

                                         c)    Beech Village Hall – hall hire July – Dec 2011 (5 sessions)                 £75.00

 

10.88   CORRESPONDENCE – The following were formally received and NOTED:

                    EHDC Chief Executive’s New Year Briefing

                   Local Council News (Autumn 2010)

                   Hampshire Countryside Access Forum News 2010

                   Local Council Review (Winter 2010)

                   Inroads – Winter issue 2010/11 (Highways/Amey newsletter)

                   EHDC – Rural Affordable Housing Impact Assessment

                   The Royal British Legion – Great Poppy Party Weekend

                                                                                              

10.89   NEXT MEETING

            Confirmed that the next scheduled meeting of the Council would be held in the Village Hall on Monday, 14 February 2011 immediately following a presentation by Community Responders

            starting at 7.00 pm.  Time     would be made available for Public Question Time and Participation.

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 8.25 pm.

 

                                                                  

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 14 February 2011