Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 15 JANUARY 2007

 

 

        PRESENT:                                                                    

Councillor John Henderson (Chair)                               

Councillor Ian Gibson

Councillor Edward Neish

Councillor Norman Miles

Councillor Jenny Paterson

Councillor June May

Councillor Patrick Burridge                                          

Mrs Sheron Gillard – Clerk to the Council                     

 

 

06.66   APOLOGIES FOR ABSENCE

  Apologies were received from PC Lucy Ryan.

 

06.67   CONFIRMATION OF MINUTES

  Approved that the Minutes of the Council meeting held on 20 November 2006 be amended as follows:

Panel’s comment re: F30797/014/FUL to refer to: ‘The drive is long and only single track width.’ The Minutes, copies of which had previously been circulated, were then confirmed.  Chairman John Henderson signed them as a true record.

 

06.68   REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)   Finance & General Purposes Panel

                 a) Chairman John Henderson gave a report of meeting held on 11 December 2006, which had

  considered the issues the Council would like addressed in any future planning by the District Council. 

  The following list had been forwarded to EHDC and acknowledged:

                     1.     Provision of cemetery in the village.

                     2.     Improved public transport services to Alton and Basingstoke.  Council were particularly

                             thinking of teenagers/young adults wanting later evening and weekend transport.

                     3.     Village Hall renovation and village green enhancements.

                     4.     Pre-school facilities/activities.

                     5.     Flood alleviation measures.

                     6.     Improvements/maintenance of footpaths.

                 b) Financial Regulations: Proposed Ian Gibson, Seconded Jenny Poole RESOLVED: That the following

                     amendments be adopted:

                       1.   Any mention to Finance & General Purposes Committee to be changed to Finance & General

                             Purposes Advisory Panel.

                       2.   Budgetary Control – section 7: remove reference to Balance Sheet.

                       3.   Amend section ‘Orders for Work, Goods and Services’ as follows:-

                 18)     Where possible, the Council shall obtain two estimates, quotations or

              tenders for work, goods, services, etc the cost of which is expected to

              exceed £1,000 (previously £300) and at least 3 where costs expected to exceed £25,000.

                             20)     Chairman or in his/her absence the Vice-Chairman may authorise urgent

              minor works on a number of occasions and at a maximum cost per order both to be

              determined by Council.

                 c) Standing Orders:  Proposed June May, Seconded Edward Neish RESOLVED: That the following

                     amendments be adopted:

                     1.     Inclusion of new section: Code of Conduct as no. 19a ‘Code of Conduct:  All

                 members must observe the Code of Conduct which was adopted by the Council

                 on 5 May 2002, a copy of which is annexed to these Standing Orders.’

2.          Amend Complaints: replace ‘Circular 2/86….’ with ‘Code of Practice issued by             

                 National Association of Local Councils in July 2003.’

 

 

            Minutes January 2007 continued/….page 2 of 3

 

 

           II)  Development & Planning Advisory Panel

a)    Five applications had been considered: Proposed, Seconded and RESOLVED: That Council’s

            comments be confirmed as follows:

                        i)   F28624/002/FUL   Lyndale, 50 Wellhouse Road   Single storey extension to rear, glazed roof to

                                                         front entrance, chimney to side and double garage to front with room

                                                         over and dormers (after demolition of existing garage and stone chimney

                                                         and balcony to front)                                                       NO OBJECTION

                        ii)  F32501/003/FUL   7 Medstead Road   Change of use of grazing land to enclosed riding arena

                                                                   NO OBJECTION subject to any increase in the height of

                                                                   land being no greater than 1.0m as agreed at site meeting with EHDC

                                                                   landscape officer on 25/10/06.

                        iii) F49971/001/ARG   Stanetty Farm, Basingstoke Road   Over-wintering barn with ancillary

                                                                   storage (revised scheme)                                       NO OBJECTION

                        iv) F30797/014/FUL   Rear of 10 Kings Hill   Two dwellings following demolition of units

                                                                             Pre-decision amendment: Reduced dwelling size and extent of

                                                                            demolition shown.                     OBJECT for same reasons as

previously detailed plus:

The pre-decision amendment has not addressed any of the previous objections or comments.

1.            The applicant has offered reduced size dwellings which

are simple photocopies of the original scaled down by ca 88%.  We are not satisfied that this is/can be an accurate representation of an acceptable design.

                             v)  F32221/013/FUL   Lansdales, 108 Medstead Road   Detached dwelling with swimming pool

                                                                   to side and detached garage to front.                       NO OBJECTION to

                                                                   repositioning of dwelling subject to:

1.             No further damage to the remaining trees on the site

2.             Provide soakaways on site to ensure no private run-off to public

highway from drive or pavings around house and pool.

                                                                   3.       Highways access to satisfaction of Highways Authority

b)One new application was considered.  Proposed, Seconded and RESOLVED: That Council’s comments

be forwarded to EHDC as follows:

i)    F36848/002/TPO   86 Medstead Road   Prune 21 beech trees.                       NO OBJECTION

c)   TPO (EH674) 2006 – 36 Wellhouse Road Ordered confirmed by EHDC on 22/11/06 subject to

      amendments.                                                                                                    NOTED               

d)      EHDC Planning Service Changes

In order to comply with Government set targets, throughout 2007, EHDC will phase out provision of hard-copy documentation for planning consultations.  Concerns were expressed concerning the administration of this change at Parish Council level.  Councillors were asked to consider these proposals with a view to formulating response to EHDC at February meeting.

e)   EHDC Consultation Draft Documents

Planning Service Charter and Validation of Planning Applications – see www.easthants.gov.uk/ehdc/planningweb.nsf

 

            III)   Highways and Footpaths Advisory Panel

a)   Ian Gibson reported on meeting held on 4 December, notes of which had previously been circulated.

                        Rain water run-off from land onto Wellhouse and Medstead Roads continues to be a problem. 

                        Councillors to request visit by Highways representatives to discuss possible remedies.

                    b) Correspondence from HAPTC regarding setting local speed limits referred to Panel.

                       

            IV)    Community and Environment Advisory Panel

                     a)     Ian Gibson reported on meeting held on 4 December, notes which had previously been circulated.

                     b)     EHDC/Winchester City Council – Open space, sport and recreation study in Winchester and East

                        Hampshire Local Authority Areas – Survey of Town and Parish Councils referred to panel.

                        Reply required by 23 February 2007.

 

                                                                                                         Minutes January 2007 continued/….page 3 of 3

 

06.69    HCC – HAMPSHIRE ACTION TEAM

            No Councillors were available to attend the Listening Event on Thursday, 15 February 2007 although Councillor

            Patrick Burridge would be attending such an event for District Councillors.

 

06.70    LOCAL ELECTIONS – 3 May 2007

            a)  HAPTC Beer Mat initiative – to be used to raise awareness of the need for new councillors.

            b)  Norman Miles had written an article for the January issue of the Beech Newsletter regarding the forthcoming

                 elections and the work of the Parish Council to encourage new candidates.

 

06.71    VILLAGE HALL REPORT  

        BVH Committee continue to work towards proposals for improving the provision of a village hall facility for the

        Village.  Council were pleased to confirm their previous financial commitment to Beech Village Hall made in

        September 2003. 

 

06.72    FINANCE

            a)  Summary Receipts & Payments for 3rd Quarter to 30 December 2006 – NOTED.

            b)  Payments authorised:        

                 Proposed Patrick Burridge, Seconded Ian Gibson

                 RESOLVED:    i)     Mrs Sheron Gillard: Clerk’s Net Salary, Allowance and Administration

                                                Expenses (January 2007)                                                                     £374.30

                                         ii)     HCC - Pension Payments (contributions for January 2007)                      £79.52

                                         iii)    SLCC – Annual subscription                                                                 £85.00

                

06.73    REPORT OF HAPTC REPRESENTATIVES

            Norman Miles reported on three recent meetings.

            a)  The speaker at the East Hampshire Association meeting had been from HCC’s Countryside Service,

                 responsible for the County’s footpaths and rights of way.

            b)  The County Executive had considered the recent Local Government White Paper (particularly the power to

                 create and dissolve Parish Councils transferring from Government to Principle Authorities) and the review of

                 the Code of Conduct.

            c)  At the liaison meeting between the EH Association and the District Council, travellers’ sites, training for new

                 parish councillors on planning and the code of conduct and financial support by District for parish council

                 elections were discussed.

 

06.74    CORRESPONDENCE

            The following items were formally received:-

                   HCC – Hampshire Music Service New Year Family Service Saturday, 20 January

                   St Peter’s Church – Acknowledgement and thanks for donation

                   Beech Village Hall – Acknowledgement and thanks for donation

                   Hampshire Highways News

                   HAPTC – Disability Equality Duty Scheme

                   HAPTC – Bulletin 221

                   HCC – School Places Plan 2006

                   

06.75  NEXT MEETING

a)       Confirmed that the next meeting of the Council would be held in the Village Hall on Monday, 19 February

2007 at 7.30pm preceded by Parishioners’ Question Time at 7.15 pm.

          b)       Annual Parish Meeting – Monday, 26 March 2007 at 7.30 pm. 

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 9.11 pm.

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 19 February 2007