Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 21 JULY 2008

 

        PRESENT: 

         

                   Councillor Anne Burridge

                   Councillor Ian Gibson

       Councillor Norman Miles                

       Councillor Edward Neish                                                        Members of the Public: Mr Peter Cox

       Councillor David Woodroofe

       Mrs Sheron Gillard – Clerk to the Council          

 

 

08.23  APOLOGIES FOR ABSENCE

           Apologies were received and accepted from Councillors Gill Young and Peter May.

 

08.24  CONFIRMATION OF MINUTES

  The Minutes of the Parish Council meeting held on 16 June 2008, copies of which had previously been   circulated, were confirmed.  Chairman Edward Neish signed them as a true record.

 

08.25  REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)      Development & Planning Advisory Panel

                    a)      Previous applications – EHDC Decisions NOTED:

                             i)   24697/005  Kingswood, 45 Kings Hill    Pitched Roof To Replace Flat Roof      PERMITTED

              ii)  21720/003  36 Wellhouse Road  Five dwellings with garages following demolition of

                                                              dwelling (as amended by plans & sections received

                                                              15/05/08 and site plan & revised arboricultural report

                                                              received 30/06/08)                                               PERMITTED

              iii) 30171/003   27 King’s Hill   Single Storey extension to rear                                    PERMITTED

b)      Notification of Receipt of A Planning Appeal

Planning Inspectorate Reference: APP/M1710/A/08/2077908/WF.

Re: 116 Medstead Road, Beech, Alton, GU34 4AF       NOTED

                   c)       Premises Licence Application – for information

    The Departure Lounge, Hillside Nurseries

     Hearing on 8 August at 10.00 am in Council Chamber, Penns Place

 

            II)    Highways and Footpaths Advisory Panel:

                    a) HCC – Rights of Way: No outstanding problems identified.

            III)   Community and Environment Advisory Panel

a)    For information - New Beat Officer appointed  (PC Colin Gray - Lucy Ryan on maternity leave)

b)   EHDC – Strategic Flood Risk Assessment – no response considered necessary.

c)    HCC – Community Transport Review – no response considered necessary.

d)   Cemetery – A meeting with representatives of the Abbey had been arranged for Wednesday, 13 August.  It was agreed that Chairman Edward Neish and Councillor Norman Miles would attend on behalf of the Council.  It was expected that District Councillor Patrick Burridge would also be in attendance.

 

08.26     VILLAGE HALL

               Proposed, Seconded and RESOLVED: That Standing Orders be suspended to allow Mr Peter Cox, Chairman of

              Beech Village Hall, to report to Council.

              Mr Cox advised that the recent Fete and Hog Roast had been well attended and that 143 tickets had been sold for

              the Big Band Concert and Picnic.   

              Work on ground works was expected to start in next few weeks.  The Big Lottery had requested a meeting with

              BVH on site next week.  Plans had been submitted for Building Regulations approval.

Minutes July 2008 continued..../page 2 of 3

 

 

              Peter Cox and Phil Ladds to attend Council meeting on 15 September to update Council on progress and funding.

              Village Hall AGM to be held on 23 September 2008.

 

              Standing Orders reinstated.

 

              Council considered Village Hall’s request for a phased payment of approved grant monies in September, which

              was agreed in principle.   Chairman and Clerk to liaise with Village Hall Treasurer to agree exact dates.

               Beech Village Hall’s Business Plan was received for consideration in relation to grant request considered at June

              meeting.

 

08.27   TRAFFIC

            a)  Village 30

                 Mott MacDonald acting for HCC on the Village 30 programme expected to arrange site meeting with Council

                 during August.  Councillor Ian Gibson to liaise and provide report at next meeting.

            b) Speed Indicator Signs – Clerk advised Council that a response had been received from Hampshire Highways

                 and manage Speed Indicator Signs on the basis that the Parish Council are not authorized to undertake or

                 arrange works upon the public highway.  However, the request is being considered in more detail.

                 Additionally, the County Council preference is for Speed Limit Reminder Signs.  They hope to offer a scheme

                 later in the financial year whereby units are provided and sited by the County (in liaison with Parish Council);

                 Parish Council would be required to fund movement of units and provision of posts.  

 

08.28   Report of HAMPSHIRE ALC REPRESENTATIVE

            Councillor Norman Miles reported that he and the Chairman of District ALC were due to meet with the Leader

            and Chief Executive of HCC and hope to arrange a pre-meeting with officers at EHDC in August.

           

08.29   FINANCE

a)  Annual Accounts 07/08 – Clerk advised that the Internal Audit had been satisfactorily completed (full report

     from Mrs Sandie Fisher to follow).  Annual Return had been forwarded to External Auditor.

b)  Summary Receipts & Payments for 1st Quarter ended 30 June 2008 presented to Council.  NOTED.

c)  Payments authorised:      

                 Proposed Edward Neish and Seconded by Ian Gibson

                 RESOLVED:    i)     Mrs Sheron Gillard: Clerk’s Salary, Allowance and Administration

                                                Expenses (July 2008)                                                                         £402.11

                                         ii)    HCC - Pension Payments (employer’s & employee’s contribution for

                                                July 2008)                                                                                            £94.91

                                         For payment 18 August 2008

                                         iii)   Mrs Sheron Gillard: Clerk’s Salary and Allowance (Aug 2008)         £369.52

                                         iv)   HCC – Pension Payments (employer’s & employee’s contribution

                                                for Aug 2008)                                                                                      £94.91

                                               

08.30   CORRESPONDENCE

            The following items were formally received:-

                   Hampshire County Youth Band Association – Letter of thanks for donation.

                   Hampshire ALC Bulletin 226 Summer 2008 (for circulation)

                   SEERA – Update on the South East plan (no. 13)

                   LCR (on circulation – see pages 3 & 4)

                   Hampshire Police Authority’s updated Policing Plan 2008-2011 available at:

www.hampshirepoliceauthority.org/hpa/hpapublications/hpaannualreport.htm and

www.hampshire.police.uk

                   Hampshire Fire & Rescue Service – Consultation update

                   Medstead Parish Plan

         

Minutes July 2008 continued…./page 3 of 3

 

 

08.31   NEXT MEETING

   Confirmed that the next meeting of the Council would be held in the Village Hall on Monday, 15 September

   2008 at 7.30pm preceded by Parishioners’ Question Time at 7.15 pm. 

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 8.25 pm.

                                                                  

 

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 15 September 2008