Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 21 JUNE 2010

PRESENT:

Councillor Anne Burridge

Councillor Ian Gibson

Councillor Edward Neish (Chairman)

Councillor David Woodroofe

Councillor Gill Young

Mrs Sheron Gillard – Clerk to the Council Mr Bryan Harrison

10.16 APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr Peter May (annual leave) and Mrs Nikki Pickard.

10.17 CO-OPTION of ADDITIONAL COUNCIL MEMBER

Chairman Ed Neish nominated Mrs Nikki Pickard of 14 King’s Hill which was Seconded by Cllr Gill Young.

Cllr Ian Gibson nominated Mr Bryan Harrison of 3 Thedden Grange which was Seconded by Cllr Anne Burridge.

On a vote, there appeared for Bryan Harrison 3 who was duly co-opted to the Council with immediate effect.

After signing the Declaration of Acceptance of Office, he was welcomed to the Council by the Chairman. Clerk

to arrange for Cllr Harrison to complete his Register of Interests for forwarding to EHDC.

10.18 CONFIRMATION OF MINUTES

The Minutes of the Council meeting held on 17 May 2010, copies of which had previously been circulated, were

confirmed. Chairman Edward Neish signed them as a true record.

10.19 DECLARATIONS OF INTEREST

Councillors were reminded that should their circumstances have changed since completing their Register of

Interest forms, their form would need updating as soon as possible. There were no declarations of interest.

10.20 REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

I) Finance and General Purposes Advisory Panel

Revisions recommended by F&GP Panel to the Council’s Standing Orders and Financial Regulations had

been previously circulated to Councillors for consideration (as shown in red on attached). A further

amendment to Standing Orders to clarify wording under ‘Code of Conduct’ was discussed and approved.

Proposed Ian Gibson, Seconded Anne Burridge that the amendments to Council’s Standing Orders and

Financial Regulations, as advised, be adopted. Clerk to provide Councillors with electronic copies of these

documents and a paper copy for Chairman’s signature and retention on file.

II) Development & Planning Advisory Panel

a) The Council considered one application. Proposed, Seconded and RESOLVED that the comments of the

Council be forwarded to EHDC as follows:

i) 32221/016 Lansdales, 108 Medstead Road Variation to condition 4 of 015 to allow first floor of

garage to change from store to granny bed-sitting room. NO OBJECTION

subject to the garage remaining as incidental and ancillary to the use of the

main dwelling from which it shall not be let, sold separately, or severed thereafter.

b) Previous applications – EHDC Decisions NOTED:

i) 21720/005 Site Of, 36 Wellhouse Road

Crown clean and crown lift to 4 metres, three (3) beech, one (1) lime and one (1) field maple,

being trees t3, t4, t5, t6 and t7 on the application plan. (the westernmost and most south-

easterly trees remaining in g1; the most northerly two trees in g7 and the southermost tree of

g9 of tree preservation order [eh674] 2006.) CONSENT

c) EHDC’s Head of Planning Services had provided a briefing note on changes to the planning system. This had

been previously circulated and NOTED. The promptness and clarity of this information was appreciated.

III) Highways and Footpaths Advisory Panel:

a) SLRs – Ian Gibson had attended a meeting with HCC and representatives from Medstead and Bentworth to

discuss suitable sites for SLRs in the three villages on Tuesday, 25 May. Five sites in Beech had now

been confirmed, numbers 4, 4a, 7, 9 and 11 on attached map. Clerk to seek clarification regarding who

would be responsible for deployment of SLR between sites/parishes. Clerk to Medstead, Errol O’Farrel

would draft a Partnership Agreement for all parishes to agree and sign.

b) Report of Hampshire Action Teams (HATs) meeting held on 29 March 2010 had been previously

circulated – NOTED.

IV) Community and Environment Advisory Panel

a) Notes of East Hampshire Transport Forum meeting held on 21 May 2010 had been previously circulated – NOTED.

10.21 EHDC COMMUNITY FORUMS

The Chairman and Clerk had attended a meeting on Tuesday, 15 June to discuss proposed changes to the

community forum system. Along with changes to the membership of the forums, a central data base was to be

created which would record all project proposals received at District level. This would combine with other

data from Parish Plans, Village Design Statements, etc to enable Planners and neighbourhood groups to identify

and prioritise community needs and wants, allowing effective budgeting and strategic planning.

10.22 Report from HAMPSHIRE ALC and REPRESENTATIVES

a) Report of meeting held on 9 June to be postponed until Minutes are available.

b) Report of EHDC/EHALC liaison meetings held in March and May 2010 had been previously circulated – NOTED.

10.23 FINANCE

a) Annual Accounts 2009 – 2010: Internal Audit had been satisfactorily completed with no matters raised for

Council’s consideration. Annual Return to be sent for External Audit on 12 July.

b) Payments authorised:

Proposed David Woodroofe and Seconded by Ian Gibson

RESOLVED: i) Mrs Sheron Gillard: Clerk’s Salary, Allowance and Administration

Expenses (June 2010) £456.13

ii) HCC - Pension Payments (employer’s & employee’s contribution for

June 2010) £115.31

iii) HMRC – income tax due Apr-Jun 2010 £50.20

iv) Beech Village Hall (hall hire for Parish Plan group) £15.00

10.24 CORRESPONDENCE

HCC – Census 2011 Councillor Handbook

LCR – Summer 2010 issue

10.25 NEXT MEETING

Confirmed that the next meeting of the Council would be held in the Village Hall on Monday, 19 July 2010

immediately following the anti-terrorism presentation which starts at 7.00pm. Provision for public question time

will be allocated as appropriate.

CLOSURE OF MEETING

Chairman thanked all present for their attendance and closed the meeting at 8.50 pm.

signed: ...........................................................

Chairman Beech Parish Council

date: 19 July 2010