Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 16 MARCH 2009

 

 

        PRESENT: 

         

       Councillor Ian Gibson

       Councillor Peter May

       Councillor Norman Miles                                                                         

Councillor Edward Neish (Chairman)                                                                                    

Councillor David Woodroofe

Councillor Gill Young                                                            2 Members of the Public

Mrs Sheron Gillard – Clerk to the Council                              1 Member of the Press

 

                         

08.91  APOLOGIES FOR ABSENCE

           Apologies were received and accepted from Councillors Anne Burridge (College commitments).

 

08.92  CONFIRMATION OF MINUTES

  The Minutes of the Parish Council Meeting held on 9 February 2009, copies of which had previously been

  circulated, were confirmed.  Chairman Edward Neish signed them as a true record.

 

08.93  REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)      Finance and General Purposes Panel

                    Councillors Ian Gibson and David Woodroofe were appointed as the F&GP Panel to consider matters

                    including review of the annual accounts once prepared after the year-end.  Date to be mutually agreed.

           II)     Development and Planning Advisory Panel

                    a)      Two applications were considered.  Proposed, Seconded and RESOLVED that the comments of the

                             Council be forwarded to EHDC as follows:

                             i)   20447/002   Glenderry, 52 Wellhouse Road   Single storey extension to side, bay window and

                                                                   veranda to front with conservatory to side           NO OBJECTION 

                             ii)  34932/001   1 Cramptons   Prune one horse chestnut and one lime tree.       NO OBJECTION

 

                    b)      A letter from the Planning Inspectorate regarding changes to the planning appeal process had been

                             previously circulated to Councillors.  NOTED.

 

            III)   Highways and Footpaths Advisory Panel:

a)     Village 30

HCC Traffic Order to impose 30 mph speed limit throughout Beech had been effective from 2 March 2009.  New gateways and signage had now been completed.

 

08.94  VILLAGE HALL

           Councillors considered the request from the Village Hall Committee to release the second grant of £10,000.  All

           were satisfied that these additional funds were required to take the re-development to completion and that such a

           grant would bring benefit to the village.  Proposed Edward Neish, Seconded Peter May and unanimously

           RESOLVED: That a second grant of £10,000.00 be made to the Village Hall at a date to be mutually agreed

           between the Clerk and Village Hall Treasurer but not before 5 May 2009 (maturity date of High Interest Bond).

           There would be no requirement to designate these funds to a specific part of the re-development.

          

08.95  EHDC SAFER NEIGHBOURHOOD AND COUNCILLOR EVENING  

           To be held by the Community Safety Liaison officers on Wednesday, 22 April 2009 at the Maltings, Alton

           between 6.30 – 8.30 pm.  Councillor David Woodroofe and/or Clerk to attend.

 

 

 

 

 

 

                                                                                                         Minutes March 2009 continued…./page 2 of 2

 

 

 

08.96  ANNUAL COUNCIL MEETING   

           To be held on Monday, 19 May 2009.  This is the Council’s 10th anniversary, the first Beech Parish Council

           Meeting having been held on 14 May 1999.  It was agreed that a Reception would be held before the Council            meeting between 7 – 8 pm.  A general invitation would appear in the village Newsletter, with personal invitations

           to be sent to ex-Councillors and Clerk and other interested parties.

 

08.97  Report of HAMPSHIRE ALC REPRESENTATIVES

           Councillors Gill Young and Norman Miles reported on recent District Association meeting and AGM that had

           been held on Wednesday, 11 March.  Speakers’ topics included rural bus services, HAT meetings, relaxed

           planning rules and e-planning.  At the AGM, Sue Halstead had been re-elected as Chairman.  Norman Miles had

           stood down as vice-chairman but would remain as a member of the Hampshire ALC executive committee.

 

08.98   FINANCE

a)  AGREED that Mrs Sandie Fisher be appointed as Council’s Internal Auditor and be asked to carry out an      Internal Audit using the internal audit tests as set out in Appendix 9 of the Governance and Accountability in      Local Councils in England and Wales Practioner’s Guide 2008.

b)  Local Council Review Publication – AGREED that one annual subscription be ordered through Hampshire

     ALC at £13.50.

c)  Payments authorised:      

                 Proposed: Cllr Ian Gibson, Seconded: Cllr Peter May

                 RESOLVED:    i)     HCC - Pension Payments (employer’s & employee’s contribution for

                                                Mar 2009)                                                                                            £94.90

ii)    Mrs Sheron Gillard: Clerk’s Net Salary and Allowance (Mar 2009)   £488.49

For payment 1 April 2009:

iii)   Hampshire Association of Local Councils – annual affiliation fee09-10 £185.00

 

08.99   CORRESPONDENCE

            The following items were formally received:

                   Standards Board – Newsletter February 2009

                   Local Council Review – March 2009

 

08.100 NEXT MEETING

            Confirmed that the Annual Parish Meeting would be held in the Village Hall on Monday, 20 April

            2009 at 7.30 pm preceded by Public Question Time at 7.15 pm.

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 8.30 pm.

                                                                  

 

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date: 20 April 2009