Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 21 MARCH 2011

PRESENT:

Councillor Anne Burridge

Councillor Ian Gibson

Councillor C Bryan Harrison

Councillor Peter May (Vice-Chairman)

Councillor Edward Neish (Chairman)

Councillor David Woodroofe

Councillor Gill Young

Mrs Sheron Gillard – Clerk to the Council

10.104 APOLOGIES FOR ABSENCE

There were no apologies for absence.

10.105 CONFIRMATION OF MINUTES

Approved that the Minutes of the Parish Council Meeting held on 14 February 2011 be amended as follows:

item 10.98 Royal Wedding 2011, to read ‘tree planting’ not planning. The Minutes, copies of which had

previously been circulated, were then confirmed. Chairman Edward Neish signed them as a true record.

10.106 DECLARATIONS OF INTEREST

There were no declarations of interest.

10.107 REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

I) Finance and General Purposes Advisory Panel:

Approved the appointment of Cllrs Anne Burridge and David Woodroofe and Clerk to form panel to consider matters including:

a) review of Annual Accounts 2010-11

b) review of Standing Orders and Financial Regulations

II) Development & Planning Advisory Panel

a) The Council considered eight applications. Proposed, Seconded and RESOLVED that the comments of the Council be forwarded to EHDC as follows:

i) 28390/009 116 Medstead Road Amendment to roof lights on upper dwelling. Roof windows relocated to flat roof. NO OBJECTION

ii) 28460/005 27 & 29 Snode Hill Certificate of lawful development. Single-storey extension to rear and amended fenestration/doorway. NO OBJECTION

iii) 28460/004 27 & 29 Snode Hill Detached double garage/store to front of dwelling. NO OBJECTION

iv) 53286 Beechwood, 38A Wellhouse Road Works to nineteen trees (as per schedule) NO OBJECTION with following comment: subject to sound arboricultural reasons

v) 34932/002 1 Cramptons Fell 6 Chamaecyparis Lawsoniana OBJECT for the following reason:

Lack of arboricultural reasons provided with this application.

b) Previous applications – EHDC Decision NOTED:

i) 37851/012 Donkey Well,Beech Barns Guest House, 61 Wellhouse Road

Renewal of extant permission 37851/010 - detached dwelling with associated access and parking (plans available to view on 37851/010) PERMITTED

ii) 24885/006 28 King’s Hill Two storey extension to rear PERMITTED

iii) 24865/002 Leylong, 67 Medstead Road Timber shed and log store PERMITTED

c) EHDC Response to Beech Parish Council’s letter of 28 February 2011 regarding concerns raised at the February meeting formally received and NOTED.

III) Highways and Footpaths Advisory Panel:

a) SLRs – Update

Chairman Ed Neish and Clerk to meet with representatives from Medstead and Bentworth Parish Councils to discuss partnership on 31 March.

b) East Hants Highways HAT meeting

To be held in Petersfield Library on Tuesday, 29 March at 10.00 am. Cllr Bryan Harrison to attend on behalf of Council.

IV)Community and Environment Advisory Panel:

a) HCC Have Your Say on Planning for Hampshire’s Minerals and Waste – Council had no further comments to submit.

b) Royal Wedding 29 April 2011 – following discussions with the Village Hall committee, it was Proposed by Bryan Harrison, Seconded Ian Gibson and RESOLVED that the sum of £250

be granted to the Village Hall, to be used at the discretion of their Committee, for celebrating the Royal Wedding.

c) Mobile Library – the Clerk reported the results of the recent consultation. Beech expected to retain one stop at the Village Hall.

d) HCC – EH Bus Services Contract Negotiations consultation – details to be sent to Newsletter to ensure this reaches all bus users. Comments were required by 31 May 2011.

10.108 PARISH PLAN

A meeting with Linda Munday, EHDC ‘s Community Planning Co-ordinator and all previously interested parties had been invited to a meeting on Tuesday, 22 March at 7.30 pm. Cllrs Peter

May, Anne Burridge and Bryan Harrison to attend on behalf of the Council.

10.109 TRAINING

Cllr Peter May reported that he had found the HALC Chairmanship Training on 8 March 2011 very useful.

10.110 Report from HAMPSHIRE ALC and REPRESENTATIVES

Cllr Peter May gave a report of District Association meeting held on Wednesday, 9 March in Liss at which the election of a new Chairman had been delayed until after the forthcoming

elections.

10.111 FINANCE

I) Appointment of External Auditor by Audit Commission NOTED as Jackie Bellard of their Bolton offices.

II) Council requested that Cllr Peter May carry out a further Internal Controls check at the year-end.

III) Payments authorised:

Proposed David Woodroofe and Seconded by Gill Young

RESOLVED: a) Clerk’s Net Salary, Allowance & Administration Expenditure (Mar 11) £463.20

b) HCC – Pension Contributions (Mar 2011) £115.31

c) HMRC – Tax payments Jan-Mar 11 inclusive £50.20

d) Beech Village Hall – hall hire Jan-Mar 2011 inclusive £42.72

e) Hampshire ALC – Chairmanship Training 8 March £25.00

Approved for payment after 1 April 2011 (upon receipt of invoice):

f) Hampshire ALC – Annual Affiliation Fees 11-12 £196.00

10.112 CORRESPONDENCE – The following were formally received and NOTED:

EHDC Chief Executive’s Update – February 2011

EH Environment Network – Climate Week 21 March – 27 March

East Hants Road Safety Council – Minutes of meeting held on 28/02/2011

Invitation to the launch of the South Downs National Park on 1 April 2011

HCC Older People and Well Being Team – Pilot Scheme for Village Agents

10.113 NEXT MEETING

Confirmed that the next scheduled meeting of the Council would be held in the Meeting Room of the Village

Hall on Monday, 18 April 2011 at 7.30 pm preceded by Public Question Time at 7.15 pm.

CLOSURE OF MEETING

Chairman thanked all present for their attendance and closed the meeting at 9.21 pm.

signed: ...........................................................

Chairman Beech Parish Council

date: 18 April 2011