Minutes of the Meeting of Beech Parish Council

held in the Village Hall on Monday 20 OCTOBER 2008

 

 

        PRESENT: 

         

       Councillor Ian Gibson

       Councillor Peter May                                          

Councillor Norman Miles                                              Public: Mr & Mrs Webb                                       Councillor Edward Neish (Chairman)                                              

Councillor Gillian Young

Councillor David Woodroofe                                       

Mrs Sheron Gillard – Clerk to the Council          

 

                         

08.48  APOLOGIES FOR ABSENCE

           Apologies were received and accepted from Councillor Anne Burridge.

 

08.49  CONFIRMATION OF MINUTES

  Approved that the Minutes of the Parish Council meeting held on 21 September 2008 be amended as follow:

  That the word ‘further’ in Resolution under item 08.36 be changed to read ‘second’.  The Minutes, copies of

  which had previously been circulated, were then confirmed.  Chairman Edward Neish signed them as a true

  record.

 

08.50  DECLARATIONS OF INTEREST

           Councillor Norman Miles declared an interest in planning application 40025/002 Kineton, 30 King’s Hill, his

           interest being that he lives in the same lane.         Since this interest was not considered to be prejudicial, he remained

           in the room during the item’s discussion and decision by Council.

 

           Chairman Edward Neish declared an interest in planning application 26991/006 Southbank, 95 Medstead Road

  his interest being that he is acquainted with the applicants.  Since this interest was not considered prejudicial, he

  remained in the room during the item’s discussion and decision by Council.

 

08.51  PUBLIC PARTICIPATION

           Mr & Mrs Webb of 28 King’s Hill were in attendance regarding planning application 40025/002 Kineton, 30

           King’s Hill to raise Council’s awareness of the alleged non-residential activities associated with the site.

           Copy letters of complaint and objection to EHDC from other neighbours were also presented to Council. 

           Council agreed to liaise with EHDC Enforcement and Environmental Health Officers regarding these issues.

          

08.52  REPORTS FROM ADVISORY PANELS AND ITEMS FOR REFERRAL

           I)      Finance and General Purposes Panel

                    Councillors Anne Burridge, Peter May, Edward Neish and Gill Young and Clerk met on Monday, 6

                    October to consider and make recommendations to Council on the following:-

a)            Adoption of New Model Publication Scheme under Freedom of Information Act – report awaited.

b)            Pension Scheme amendments – Recommendation for Parish Council to adopt HCC Discretionary

   Policy Statements dated July 2008 agreed.  Clerk to advise HCC Pension Department.

c)            Budget/Precept 2009/10 – F&GP had agreed routine expenditure and will meet again on Monday, 10

   November to finalise recommendations to be considered at Council meeting on 17 November.

d)            Clerk’s working hours – Proposed by Ian Gibson, Seconded Peter May RESOLVED: That Clerk be

   paid for additional hours worked on a month by month basis.

 

 

 

 

 

 

Minutes October 2008 continued….page 2 of 3

 

 

 

e)            Meeting dates for 2009 – approved as follows:

 

January             19th   

February            9th      2nd  Monday to avoid Half-term

March                16th    Annual Parish Meeting Plus Council meeting

April                  20th

May                   18th    Annual Council Meeting        

June                  15th

July                             20th                      

August               Meeting to be scheduled, if required.

September         21st                        

October             19th                        

November                   16th                        

December                   Meeting to be scheduled, if required.

 

           II)     Development & Planning Advisory Panel

                    a)      Three applications were considered.  Proposed, Seconded and RESOLVED that the comments of the

                             Council be forwarded to EHDC as follows:

i)     40025/002   Kineton, 30 King’s Hill   Extension to front  OBJECT for the following reasons:-

1.   No reference to control of surface water from increased hard surface/roof.

2.   Parking changes are not recognised in application.

3.   Plans and drawings not sufficiently detailed for proper consideration

4.   Design and access statement not included

5.   Application is for residential use yet site use is part commercial/industrial.  This is not recognised in the application and is not acceptable to the Parish Council.

ii)   21720/003   36 Wellhouse Road   Amendment to Plot 5   NO OBJECTION with comment:

                                  Providing minimum plot size of 0.2 hectares is maintained.       

iii) 26991/006   Southbank, 95 Medstead Road   Retention and continued use of access

                                                                to field.                NO OBJECTION 

 

            III)   Highways and Footpaths Advisory Panel:

a)     Village 30

Clerk to contact Mott Gifford to ascertain progress.

            IV)   Community & Environment Advisory Panel:

                    Next meeting to be arranged before November Council meeting.  Items for referral:

a)    Hampshire Fire and Rescue Service Plan: Public Consultation (available at www.hantsfire.gov.uk/ourplan) – consultation ends 12 December 2008

b)     DCLG – The making and enforcement of byelaws – A consultation document

Comments required by 20 November 2008.

c)     SEERA – Gypsy and Traveller Accommodation Needs – Consultation document.  Comments required by 21 November 2008.

d)   EH Passenger Transport Forum – No Councillors available to attend meeting on Thursday, 13 November at 10.00 am.

 

08.53     CEMETERY

            a)    The Village newsletter (to be published end of October)  leads with Chairman’s article regarding Council’s

                   plans to investigate potential for a cemetery.

            b)    Chairman called a Parish Meeting for Monday, 3 November at 7.30 pm in the Village Hall to garner public

                   opinion and comment regarding these plans.

 

08.54   CLG CONSULTATION – Improving Local Accountability

            Having considered this document, Council applauded the principle of accountability to the public but with two

            reservations:-

a)                  Prevent the possibility of ‘witch hunts’

Minutes October 2008 continued…./page 3 of 3

 

 

 

b)                  Avoid the need for duplication of information

Comments to be passed to Hampshire ALC for inclusion in County response.

           

08.55   TRAINING

            Council approved the attendance of Councillors and Clerk on the following courses:

a)                  Parish Sector Finance for Practitioners – Wednesday, 12 November 7.00 – 9.00 pm at Calmore

      Community Centre, Totton.  Councillor Ian Gibson  to attend  - Cost £25.00

b)                  Clerks’ Conference – Thursday, 19 March 2008 at Everest Community College, Sherborne St John –

      Clerk to attend – Cost £35.00

           

08.56   FINANCE

a)  Summary Receipts & Payments for 2nd Quarter ended 30 September 2008 – NOTED.

b)  High Interest Bonds – Re-investment reviewed and agreed.

b)  Payments authorised:      

                 Proposed Ian Gibson, Seconded David Woodroofe

                 RESOLVED:    i)     Mrs Sheron Gillard: Clerk’s Net Salary, Allowance and Administration

                                                Expenses (Oct 2008)                                                                          £467.68

                                         ii)    HCC - Pension Payments (employer’s & employee’s contribution for

                                                Oct 2008)                                                                                           £119.06

iii)   HM Revenue & Customs – Income Tax re: July-Sept                            £3.60

                                         iv)   Hampshire ALC – Training, as approved above                                   £60.00

                                                                                                                                                                          

08.57   CORRESPONDENCE

            The following items were formally received:-

                   HCC – Annual Newsletter of Hampshire Countryside Access Forum

                   Standards Board – Town & Parish Standard Issue 3

                   HCC – Pension Fund Annual Report & Accounts 2007/08

                   HAT Update Autumn 2008

 

08.58   NEXT MEETING

            a)    Parish Meeting Monday, 3 November 2008 at 7.30 pm in the Village Hall regarding Cemetery.

   b)    Confirmed that the next meeting of the Council would be held in the Village Hall on Monday, 17 November

                   2008 at 7.30 pm preceded by Parishioners’ Question Time at 7.15 pm. 

 

CLOSURE OF MEETING      

Chairman thanked all present for their attendance and closed the meeting at 9.04 pm.

                                                                  

 

 

 

 

signed: ...........................................................

                                                                                                         Chairman Beech Parish Council

date:17 November 2008