Minutes of the
Annual Meeting of Beech Parish Council
held in the Village Hall on
Monday 18 SEPTEMBER 2006
PRESENT:
Councillor John Henderson (Chair)
Councillor Edward Neish
Councillor
Ian Gibson
Councillor
Norman Miles
Councillor
Jenny Poole
Mrs Sheron Gillard – Clerk to the Council
06.32 APOLOGIES FOR ABSENCE
Apologies were received from
Councillor June May.
06.33 CONFIRMATION OF MINUTES
The Minutes of the Council
meeting held on 17 July 2006, copies of which had previously been circulated,
were
confirmed. Chairman John Henderson
signed them as a true record.
06.34 REGISTER AND DECLARATIONS OF INTEREST
As requested by EHDC’s
Monitoring Officer, Councillors completed new Register of Interest forms which
would be
updated at least annually. There were no
declarations of interest.
06.35 REPORTS FROM ADVISORY
PANELS AND ITEMS FOR REFERRAL
I) Chairman John Henderson gave a report of
meeting held on Monday, 11 September 2006:
a) PARISH PLAN
Council felt insufficient
enthusiasm in village and/or Council for Parish Plan at this time as
focus likely to be on
new village hall. Village to be
consulted on individual projects if and when they
arise.
b) CEMETERY
Report
awaited from Patrick Burridge.
c) REGIONAL ASSEMBLIES – NALC POLICY
STATEMENT
Council
felt the lack of publicity given to SEERA and the subsequent lack of public
understanding
of Regional Assemblies and their powers is scandalous. They question why these
assemblies
continue to be promoted, unelected, given the result of the NE referendum. There
were
concerns as to how an assembly of 120 unelected individuals could effectively
represent
the
views of the SE population (about 8 million).
Council to write to Michael Mates, MP to express these concerns.
Re:
NALC’s Policy Statement - felt that this did not
represent the views of Beech PC.
Miles
to convey this to District Association and HAPTC’s
Executive Committee who would be
drafting
a response to NALC.
d) DEVELOPMENT OF LOCAL GOVERNMENT SECTOR
White
Paper awaited.
e) ELECTIONS May 2007
Article for November Newsletter
to include request for new Councillors at May elections with
contact
details of all Councillors.
f) PRECEPT
2007/08
Clerk
requested that bids for future projects are submitted early October.
g) CLIMATE CHANGE & SUSTAINABLE ENERGY
ACT 2006
Empowers
Parish Councils to encourage or promote energy-saving measures in their
area. NOTED.
Minutes
September 2006 continued…./page 2 of 4
II) Development & Planning Advisory Panel
a) Six applications had been considered:
Proposed, Seconded and RESOLVED: That Council’s comments
be confirmed as follows:
i) F28390/005/OUT 116 Medstead
Road Outline: Dwelling with associated
access
NO
OBJECTION subject to:
Comprehensive tree survey in conjunction with full application.
A
full application should consider mitigation against any further
loss of vegetatation. (See EHDC Decision below)
ii) F31495/004/FUL Roughwood House,
22 Wellhouse Road
Two storey extension to rear
and
installation of two dormer windows to garage. NO
OBJECTION iii) F37851/003/FUL Plot east of 61 Beech Barns,
NO
OBJECTION
iv) F32221/011/FUL Lansdales, 108 Medstead Road
Dwelling and detached garage
and associated access. NO
OBJECTION with comments:
If
application permitted, Council request that conditions included
with consent granted under F32221/007/FUL (particularly nos.
3-
9
incl) be reinforced.
Measures to prevent surface water run-off
from site onto
equestrian use and riding area. OBJECT for following reason:
The
design does not address the significant change in levels from
the existing machinery yard down to the far extent of the
proposed arena near the
assumed to be flat, this suggests a deep cutting or more
likely a
large embankment. The
latter, in particular, is out of character
with the area. Any
further consideration must address this point
with a detailed level survey and appropriate solution.
vi) F29846/010/FUL New Park Farm,
ménage and 13 additional car parking spaces. NO OBJECTION
b) To
consider new applications:
Two applications were considered by
Council. Proposed, Seconded
and RESOLVED: That Council’s
comments be
forwarded to EHDC as follows:
i) F31495/005/FUL Roughwood House,
22 Wellhouse Road
Detached double-garage
OBJECT for
following reason: Over development of
site. ii) F37851/008/FUL
Land SW Beech Barns, 61 Wellhouse Road One dwelling with
associated access. NO
OBJECTION with comments:
1. Council welcome
the innovative design.
2. Council would suggest a condition that a
traffic management
plan be required for construction stage activities to
address
issues relating to the narrowness of this lane, the
potential size
of vehicles and the need to protect verges and trees.
c) Planning
Appeals: Notice had been received of the following appeal: NOTED
i) Lansdales,
d) Previous
Applications: EHDC Decisions: NOTED
i) F49466/OUT
Tollens, Basingstoke Road Agricultural workers bungalow and
associated access after demolition of garage REFUSED
ii) F31495/004/FUL Roughwood House,
22 Wellhouse Road
Two storey extension to
rear and installation of two dormer windows to garage PERMITTED
iii) F37851/003/FUL Plot east of 61 Beech Barns,
APPROVED
Minutes
September 2006 continued/…page 3 of 4
iv) F28390/005/OUT 116 Medstead
Road Outline: Dwelling with associated
access
PERMITTED
II) Highways and
Footpaths Advisory Panel:
a) Ian Gibson
gave report of Panel meeting held on 7 August 2006, including:
i) Lengthsman –
article seeking volunteer to be written for Newsletter.
ii) Village
Hall Footpath – Cllr June May had spoken with VH
Chairman who advised that VH
Committee preferred a tarmac
path following line of
fulfil the Council’s original idea of providing path
from car park to Church. IG had offered
to cost.
iii) Footpath 704 – Ian Gibson had contacted
HCC. No progress except noted that
hedges had been cut
hard.
iv) Medstead Road
Footpath – Clerk to obtain quotation for trimming trees. HCC to be chased
regarding
items outstanding.
v) King’s Hill Speed Limit – further letter to be
sent to HCC requesting extension of 30mph limit
throughout
village.
b) Items referred to Panel:
i) Speed Limit Guidance
ii) Parish Path Poll Results from HCC
III) Community
and Environment Advisory Panel
a) Ian Gibson gave report of meeting held on 7 August 2006, including:
i) Newsletter – John Henderson to speak with
newsletter team to discuss feasibility of newsletter being
made
available on website.
b) Items referred to Panel:
i) EHDC – Clean Neighbourhoods and Environment
Act 2005 – Dog Control Orders
(response
to be discussed at October meeting)
ii) ENCAMS – ‘Local Environment Quality – a town
& parish Council guide’.
06.36 EAST HAMPSHIRE DISTRICT
LOCAL DEVELOPMENT FRAMEWORK
Response
discussed and to be drafted by Clerk and Councillor Jenny Poole.
06.37 EHDC –
Developers’ Contributions Workshop, Liphook
Approved
either Councillor Ian Gibson or Clerk would attend on Friday, 29 September
2006.
06.38 VILLAGE
HALL REPORT
AGM to be held on Tuesday, 19 September 2006.
06.39 HAPTC AGM
Chairman John
Henderson and Councillor Norman Miles to represent Beech at AGM on Saturday, 7
October.
06.40 FINANCE
a) Bank Account: Having discussed best investment
for Council’s reserves, Proposed Ian Gibson, Seconded Edward Neish and RESOLVED: That Council open two High Interest
Deposit Bonds at beginning of October, one in November and one in December of 3
and 6 month durations. Funds not
required for immediate use to be reinvested on maturity. Amounts invested to be reviewed every six
months.
b) Grants::
Council approved the following grants:
Vitalize £30.00
c) Payments authorised:
Proposed Norman
Miles, Seconded Jenny Poole
RESOLVED: i) Grants, as above
ii) Mrs Sheron
Gillard: Clerk’s Net Salary, Allowance and Administration
Expenses
(August/September 2006) £388.59
iii) HCC - Pension Payments (contributions for September
2006) £79.52
iv) Information
Commissioner £
35.00
Minutes
September 2006 continued/…page 4 of 4
06.41 REPORT FROM HAPTC
REPRESENTATIVE
Councillors Norman Miles and Jenny
Poole had attended a recent District Association meeting where the
speaker had
been from Land Management Information Services, a company providing aerial
photographs to
assist with
planning. The meeting strongly supported
the production of Parish Plans.
Norman Miles had attended the Executive
Committee meeting at which he put forward Beech PC’s views on
Regional
Assemblies. HAPTC Executive to
take no further action until subject has been debated at AGM.
Speaker had been the Chief Executive
of the newly created
that
this new authority had responsibility for planning and development policy and
continued to consult and
welcome
comment from Parish Councils on planning applications.
06.42 CORRESPONDENCE
The following items were formally
received:-
Sports
Councils of
HAPTC
– Briefing on The Commons Act 2006
HAPTC
– Bulletin no. 220
EHDC
– Non-Statutory Planning Guidance on the Implementation of the Policy for
Affordable Housing in East
Hampshire – recommendation for adoption
EHDC
– Introduction of Chairman Cllr Brian Dutton
Gambling
Act 2005 – Draft Policy Consultation
06.43 NEXT MEETING
Confirmed that the next meeting of the Council would
be held in the Village Hall on Monday, 16 October 2006 at
7.30pm preceded by Parishioners’ Question Time at
7.15 pm.
CLOSURE OF MEETING
Chairman
thanked all present for their attendance and closed the meeting at 8.34 pm.
signed:
...........................................................
Chairman
Beech Parish Council
date: 16 October 2006