BEECH PARISH COUNCIL
FREEDOM OF INFORMATION ACT 2000
INFORMATION FOR PARISHIONERS
Beech Parish Council will make available Parish
Council information on written request to people resident in this parish. In so doing, the Council is following the provisions
of the Freedom of Information Act 2000 which includes a Publications Scheme for
Parish Councils. Copies of the Scheme
(with a table showing what information is accessible) will be available on
request at Parish Council meetings and on the Parish Council Website
(www.BeechPC.com) - see below.
Whilst welcoming this initiative, parishioners
will be aware that he Parish Council has modest resources. The Council therefore has to charge for this
information, to account for some of the costs of production. The Publication Scheme will be revised from
time to time.
Beech Parish Council has a policy of
accountability to residents and aims to be as open and transparent in its
dealings as possible. We welcome public
interest in the Parish Council.
Parish Clerk
(Mrs Sheron Gillard)
January
2009
INFORMATION AVAILABLE FROM
BEECH PARISH COUNCIL
Under the Model Publication Scheme
(revised January 2009)
The purpose of this publication scheme is to be
a means by which the Council can make a significant amount of information
available routinely. The scheme will
ensure that the Council will publish more information pro-actively and help to
develop a greater culture of openness and transparency. This authority’s key responsibilities are to
represent the electorate of its areas, to take action within the legal
framework and to provide a leadership focus for the community.
Who We Are and What We Do
Organisational
information, structures, locations and contacts.
|
Information |
Format in which it is
available |
Charge for Paper supply (yes/no) |
|
Council Structure and List of Council Members
(with contact details) |
Webpage at: www.beechpc.com or electronic A4 loose leaf Or see Notice board |
Free Yes |
|
Contact details for Parish Office/Clerk |
Webpage at: www.beechpc.com Provides e-mail and postage
address and telephone number. Also available on Notice boards. |
Free |
What we spend and how we spend it
Financial
information relating to projected and actual income and expenditure,
procurement, contracts and financial
audit.
|
Information |
Format in which it is
available |
Charge for Paper supply (incl. p&p) |
|
Annual return form |
A4 loose-leaf |
Yes |
|
Annual statutory report by auditor (internal
and external) |
A4 loose-leaf |
Yes |
|
Finalised Budget |
A4 loose-leaf |
Yes |
|
Precept request |
A4 copies |
Yes |
|
VAT records – limited to the last financial
year |
A4 copies |
Yes |
|
Financial Standing Orders and Regulations |
A4 loose-leaf Electronic |
Yes |
|
Assets register |
Assets listed Notes to the
Accounts. A4 Loose-leaf. |
Yes |
|
Members’ allowances/expenses |
Approved expenses detailed in
Council Minutes – see website www.beechpc.com or A4 loose-leaf or electronic. |
Free Yes |
|
Financial risk assessment |
Annual Risk Assessment detailed
in Council Minutes (Feb) – see website www.beechpc.com or A4 loose-leaf or electronic. |
Free Yes |
|
Grants/donations given (and any received) |
Approved grants/donations
detailed in Council Minutes – see website www.beechpc.com or A4 loose-leaf or
electronic |
Free Yes |
What our priorities are and how we
are doing
Strategies and plans, performance indicators, audits, inspections and
reviews.
|
Information |
Format in which it is available |
Charge for supply (yes/no)
|
|
Village Design Statement |
A4 colour
booklet |
Yes |
|
Village Appraisal |
A4 booklet |
Yes |
|
Annual Report to Parish Meeting |
On website at www.beechpc.com Or electronically Or April issue Beech Newsletter or
A4 loose-leaf copy |
Free Yes |
|
Responses made by council to consultation
papers |
To view in Council Meeting Minutes
– available as detailed above. |
Yes |
|
On website A4 loose-leaf copy |
Free Yes |
How we make Decisions
Decision
making processes and records of decisions
|
Information |
Format in which it is available |
Charge for supply
|
|
On website at www.beechpc.com Or on Notice Boards Or electronically Or A4 loose-leaf |
Free Yes |
|
|
(available approx. 5 days prior to scheduled meeting) |
On website at www.beechpc.com Or on Notice Boards Or electronically Or A4 loose-leaf |
Free Yes |
|
(approved) |
On website at www.beechpc.com Or to view during public session
at Council meetings Or electronically Or A4 loose-leaf |
Free Yes |
|
Responses to planning applications |
See appropriate Council Meeting
Minutes (see above) Or contact Planning Authority,
EHDC at www.easthants.gov.uk |
|
|
Procedural standing orders |
Available to view during public
session at Council Meeting Or electronically Or A4 loose-leaf sheets. |
Free Yes |
|
Minutes of Annual Parish Meeting (approved) |
On website at www.beechpc.com Or electronically Or A4 loose-leaf |
Free Yes |
Our Policies and Procedures
Current
written protocols, policies and procedures for delivering our services and
responsibilities
|
Information |
Format in which it is available |
Charge for supply
|
|
Available to view during public
session at Council Meeting Or electronically Or A4 loose-leaf sheets. |
Free Yes |
|
|
Available to view during public
session at Council Meeting Or electronically Or A4 loose-leaf sheets. |
Free Yes |
|
|
Or A4 loose-leaf copy |
Yes |
|
|
Website A4 loose-leaf |
|
|
|
Information Security Policy |
(in development) |
|
|
Records Management Policies (records
retention, destruction and archive) |
A4 loose-leaf |
Yes |
|
Website |
|
|
|
Policies and Procedures about employment of
staff |
(in development) |
|
Lists and Registers
Any
information we are currently legally required to hold in publicly available
registers.
|
Members’ declaration of acceptance of office |
Available to view by prior
arrangement/ appointment with Clerk |
No |
|
Members’ register of interests |
As above or at EHDC. |
No |
|
Register of members’ interests book |
Available to view on request. |
No |
The Services we Offer
Information
about the services we offer, leaflets, guidance and newsletters produced
for the public and businesses. Details of the services for which we are
entitled to
recover a fee together with those
fees.
|
None currently. |
|
|
SCHEDULE
OF CHARGES
Charges
made are for reasonable disbursements costs ie. actual photocopying, 1st class postage and
packaging costs. These costs are advised
when a request is received and payment will be required before information is
provided.
BEECH PARISH COUNCIL
Tel: 01420 568145
e-mail: beechpc@gillardhome.plus.com